Apra Metro DC Chapter Bylaws
Adopted 1990 | Amended 1992 | Amended 1996 | Amended 2015
Article 1 – Name of Organization
The name of the organization shall be the Association of Professional Researchers for Advancement Metro DC (Apra Metro DC) which will operate as a local chapter of a private non-profit association.
Article 2 – Purpose and Method
Apra Metro DC is a local chapter of a national organization for people interested in the field of prospect development. The goals of this organization are to facilitate education, to act as a central source of information about prospect development, to encourage professional development among its members, and to advance cooperative relationships among its membership and with other chapters.
Article 3 – Membership
The Apra Metro DC membership will be open to individuals in the prospect development or related fields and who seek to foster a positive association with the community and whose terms of affiliation shall not be contrary to the goal of the Apra, yet shall uphold the responsibilities and integrity of the Apra without conflict of interest.
To join the chapter’s membership, an individual will be required to pay membership dues on an annual basis. The amount of dues will be set by the Directorship during the final meeting of the preceding calendar year. For 2015, the annual dues are $25. Apra Metro DC members will receive invitations to networking and educational events, including discounted rates to certain events.
Article 4 – Board of Directors
Section A. Board Membership
Apra Metro DC shall be governed by an elected Board of Directors of at least six (6) representatives of Apra Metro DC, all of whom must be current chapter members in good standing. The membership status of Directors will be reviewed annually during the fall Board Meeting by the Membership Chair, who will notify any Directors whose membership has lapsed.
Section B. Terms of Office
A term consists of two (2) years of service. The term of office shall conform to the fiscal year ending April 1 (e.g., if elected in 2014, a term would run from April 2, 2014 to April 1, 2016).
The only position which is subject to term limits is the President. The President may serve one (1), but no more than two (2), consecutive terms. There is no limit to the number of terms a Director may serve in other positions.
Section C. Voting
Each elected Board member shall have an equal vote of not more than one (1). In the event that a Director is unable to attend a Board Meeting, he or she may notify the President in advance via e-mail of their vote. Otherwise, the Director forfeits their vote.
Section D. Election of Directors
Nominations shall be directed to the President from either a fellow Director or a chapter member. Self-nominations are permitted, but the nomination must be seconded by a current Director. Nominees must indicate an interest in one of the positions outlined in Article 4, Section F. Nominations are accepted on a rolling basis, and are voted on at the next Board Meeting.
A quorum of no less than one-half of the current Directorship must be present to conduct an election. Nominees receiving a majority approval via a roll call vote at the meeting will be invited to join the Board. The President will notify the nominee of the outcome of the vote. Elected Directors will participate at the next Board meeting, but may begin their responsibilities immediately after their election.
Section E. Vacancies
A vacancy on the Board shall occur when and if a Director is unable to perform her/his duties, resigns, fails to renew her/his membership for a period of one year, or whenever the Board shall elect to increase its Directorship.
Alternatively, any Director who is absent from two (2) consecutive meetings will be notified by the President that their Directorship may be reviewed at the subsequent meeting and, upon consideration of the Board, the absent Director may be removed from office by a clear majority vote of the Directors in attendance. Their position will be deemed vacant.
When a vacancy occurs, the Board and or the membership may nominate a replacement, according to the rules outlined in Article 2, Section D. The elected Director will complete the remainder of term of the newly created position or the term of the former Director, to conclude on April 1.
Section F. Structure of the Board
The Board shall be comprised of at least six (6) Directors. All directors are officers. The President-elect must, and other Directors may, elect to serve in multiple roles on the board concurrently.
President* – Chairs all meetings, acts as a spokesperson of the chapter membership and sets the agenda for the board meetings. Oversees and guides the operation of the Board and represents the chapter on the national level. Assists in recruiting speakers and initiating partnerships with other chapters and vendors. Responds to external inquiries about the chapter, as appropriate.
Treasurer* – Ensures the chapter’s account remains in a positive balance, that all bills incurred by the chapter are paid promptly, and processes all checks and credit card payments for the chapter. The Treasurer maintains the financial records of the chapter, including but not limited to: check copies with attached documentation, expenses, reimbursements, and bank statements. The Treasurer is responsible for providing the Membership Chair with notice of new or renewing members. Must be able to access the APRA-Metro D.C. mail box next door to Union Station on a monthly basis. Provides financial update to Board at least twice annually.
Membership Chair* – Responsible for the proactive recruitment and retention of members, the maintenance of an accurate membership list, welcoming new members, contacting lapsed members, and providing membership forms at all programs. Reports on matters of membership growth at all Board meetings.
Programming Chair* – Designs and implements an annual event schedule comprised of educational and social events. Organizes annual chapter conference. Works with the Communications Chair, Social Media Chair, and Newsletter Chair to publicize upcoming events. Coordinates with the President to recruit speakers for future events. Secures complimentary event space.
Newsletter Chair – Produces two (2) chapter newsletters semi-annually and published in the spring and fall. Responsible for securing authors and content, setting deadlines, editing content, and the overall layout of the newsletter. Coordinates with the Communications Chair and Social Media Chair to distribute the newsletter.
Communications Chair – Coordinates email blasts for news, events, announcements, and newsletters. Collaborates with the President, Newsletter Chair, Programming Chair, and the Social Media Chair to improve the overall branding and messaging of the chapter.
Social Media Chair – Publicizes news, events, announcements, and newsletters on the chapter’s social media platforms, including but not limited to: website, Facebook, twitter, and Linked In. Responsible for keeping the website up-to-date.
Secretary – Schedules all board meetings and circulates agenda calls. Drafts, distributes, and archives meeting notes.
At-Large – Partners with any Chair in need of assistance. At-large Directors are encouraged to help in various capacities, exploring their areas of greater interest, and ultimately, assume one of the Chair positions on the Board.
President-elect – Acts as President in his or her absence. The President-elect must fulfill an additional Director role.
Immediate Past President – Provides advice and support to current President and other Directors. Continues to help with speaker recruitment and networking responsibilities. The Immediate Past President may elect to fill any vacant position on the Board.
Ex-Officio – No official duties, but is invited to join the directorship at all meetings.
*Positions may not be vacant. The President may make an interim appointment from the current Directorship during periods of vacancy. If no one can assume the additional responsibilities, the President will fulfill the role(s).
Section G. Meetings
The Board of Directors for Apra Metro DC shall meet at least four (4) times during the fiscal year, ending April 1 at such times as may be deemed appropriate by a majority vote of the Board. Not less than one-half of the elected Directors shall be required in attendance to constitute a quorum, with not less than a majority of those present voting in order than an issue be approved and/or ratified.
Section H. Power and Authority
The Board of Directors shall have the ultimate authority to make and execute all rules, policies, and/or decisions necessary in order to conduct the affairs of Apra Metro DC in an efficient manner.
Article 5 – Amendments to the Bylaws
The bylaws of Apra Metro DC may be amended as deemed appropriate by majority vote of the Board.